In many organizations, users are given access to network drives on a file or print server on which they can store documents. but many users create folders and files indiscriminately. and as you probably know within a few months, these folders and files accounted for several gigabits of storage space.
Moving extraneous files and folders is time consuming at best and it uses time that could well be better spent with more proactive tasks that are sitting in your to do list! Administrators typically manually delete old files, which requires opening each subfolder and checking file dates.
As any contractor who has worked within the public sector will know, Government Departments establish strict security guidelines and standards that all agencies must follow in their networks.